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Remote work comes with challenges: an office enables you to just listen by chance to what your co-workers are discussing, and you could add valuable details or join the conversation.

Remotely, we need some more structure.

TL;DR

• use async whenever possible.
• if you plan a meeting, prep it, set an agenda and goal.

📆 Meetings

By default use async, written communication.

• With every meeting, ask yourselves “does this need to be a video call?”. If not, handle it async.
• Prep a document in Notion and invite your co-workers to contribute.
• Do set a target date for resolving the async “meeting”!

Video calls are the last option.

Video calls are an important tool for good communication. However, they are very demanding on individuals calendars, especially in a global, remote company

• Every meeting should be prepped in the Calendar invite or Notion, depending on complexity. It's your responsibility to share this upfront to meetings and make sure your coworkers have access to it.
• Every meeting calendar invite should have
  • An agenda: what are we talking about?
  • A goal: what should be resolved at the end of the meeting?
  • Where applicable, a link to a Notion document with further details.

Equal playing field in meetings.

• Internal meetings should be either fully remote — everyone in front of their screen — or fully face to face. It's either-or.